// Process automation · Hampshire UK

The work
that runs itself.

Rapid Reports audits the manual workflows eating your team's week, then builds custom automations against the tools you already use. We document everything and stay on call to keep them running.

14 days Discovery → live
Fixed scope & price
£0 new tools required
Todayillustrativelive · all systems green
working
Invoice raised in Xero
Logistics client · #INV-####
+8 min6s ago
Appointment booked
Healthcare client · Wed 14:00
+4 min24s ago
Stock topped up
SKU-A### · 240 units reordered
+12 min42s ago
Customer update sent
Parcel · out for delivery
+3 min1m ago
38 receipts categorised
Bookkeeping client · April batch
+47 min1m ago
0
Tasks this session
green
All workflows

Illustrative activity feed. No client data — counterparties shown as anonymised category descriptors.

// Patterns we automate

Pick the mess.
Four patterns we see in nearly every engagement.

Reports stitched together by hand on Sunday night. Receipts piling up for the bookkeeper. An inbox where the same five questions arrive forever. A pipeline that only moves when someone remembers to chase. The animations are illustrative. Your engine is scoped to your stack and your week. If two or more sound familiar, see five signs your business has outgrown manual workflows or browse industry examples →

./reports · dashboard · illustrativestreaming
Quarterly reportfrom chaos → live dashboard · auto-refreshed nightly
Q4_REPORT_v7_FINAL_USE_THIS_(joans_copy).xlsxjoan · 14:42
⚠ #REF!=VLOOKUP(A4,'Pivot2'!$A:$D,3,FALSE)
ABCDEF
24821Jan 4ben245.00DONE!ask jen
3TBD04/0112,000green...
4ord-882Q1Sarah J£40kdonecheck
5#REF!2025MARTIN1200red??
64823jan?£128.5green
74824wk1priya#DIV/0!pending
8ord-883tom!882doneurgent?
9=SUM(D2:D8)14,800
Sheet1Pivot2Copy of Sheet1DONT TOUCH
LIVE · Q4 ops· auto
Q4 Revenue
£128.4k
+24%vs LM
New customers
412
+18%vs LM
AOV
£312
+4%vs LM
Orders
1842
+11%vs LM
Revenue · 12wk£ · 000s
90k0
Sheets retired
~14
Refresh
nightly
Saved · typical mo
~26h

Fourteen days from discovery to live. No new tools. Fixed price, fixed scope. You own the code.

// Process

From idea to live,
in three phases.

A free Audit, a fixed-price Build, and an optional Run. Fourteen days from the kickoff call to a working automation in your stack.

PHASE 01 · DAY 0–1 · FREE

Audit

A free 90-minute call. You leave with a ranked roadmap whether we build or not.

  • 01
    Discovery Call · day 0
    A 20–30 minute phone call. We confirm fit and book the Audit.
  • 02
    Workflow review · day 1
    A 90-minute structured conversation. Every manual touchpoint mapped, hours quantified, ROI ranked.
PHASE 02 · DAY 4–14 · FIXED PRICE

Build

Designed and built inside your existing stack. Your team copied on every change.

  • 03
    Architecture · day 4–7
    Integrations designed inside your existing stack. No new tools, no migration.
  • 04
    Build · day 8–12
    We build against your real data, in your environment, with your team copied on every change.
PHASE 03 · DAY 13 → ONGOING

Run

Two of your people trained to own it. Optional retainer to watch the logs.

  • 05
    Handoff · day 13–14
    Train two of your people. Docs they can actually read. Permissions you control.
  • 06
    Care · ongoing
    Optional retainer. We watch the logs, patch the breakages, and stay on a shared channel.
// In practice · hampshire charity

Two weeks of admin. Replaced with one hour.

A Hampshire family-support charity ran a free term-time programme for fifty families. Applications arrived by email (over two hundred per term), and the team spent two weeks reviewing them by hand, sending acceptances, and chasing the rest. We built an automated intake with a transparent waiting room. When the deadline passed, fifty families were selected automatically and every email sent itself.

Hampshire charity · family programme
Engagement complete · reference on request
2 weeks → 1 hour
End-to-end intake time
200+
Applications processed
0
Manual emails sent
// Pricing · transparent

No platform fees.
No per-seat. No surprises.

We're a small UK consultancy, not a SaaS. You pay us once to build, and optionally a flat monthly fee to keep things running. That's it.

Audit
Free · 90 minutes
£0 one-time

A complete map of your workflows, ranked by ROI. Yours to keep whether we build or not. Estimate your own with the ROI calculator.

  • 90-minute workflow conversation
  • Workflow inventory
  • Ranked roadmap
  • Written recommendation
Book the Audit
Sprint
Fixed · one workflow
£995 one-time

One automation, built, tested and deployed against your existing stack. The cleanest way to test the waters on your single most painful workflow.

  • Everything in Audit
  • 1 automation built + deployed
  • Full documentation
  • 30-day support window
Book a Sprint
● MOST POPULAR
Foundation
Fixed · 14 days
£2,950 one-time

Up to five automations, audited, built, deployed and documented inside your existing stack. Your team trained to own it.

  • Up to 5 automations
  • Full stack integration audit
  • Docs & 90-min handoff
  • 60-day support window
Book Foundation
Retainer
Monthly · ongoing
£1,950 /month

We watch the logs, patch the breakages, and keep building when you find the next thing to fix.

  • 2–3 automations /mo
  • Proactive monitoring
  • Priority channel
  • Quarterly impact review
Discuss retainer
See all five tiersCalculate your ROI

Sprint · Foundation · Scale · Retainer · the free Audit

// Common questions

Straight answers.

Will this actually work with our tools?
We work with Xero, QuickBooks, HubSpot, Shopify, EMIS, bespoke Google Sheets setups, and more. If there's an API or an export, we can automate it. If we can't, we tell you in the Audit.
What if something breaks after you leave?
Every engagement includes a support window: 30 days for a Sprint, 60 for Foundation. Retainer clients get same-day response. And because we document everything, your team can diagnose most issues without us.
We don't have time to manage a project right now.
You don't manage it. We do. Your time commitment is the Audit (90 minutes) and the handoff session. Everything in between is on us.
How do we know it will be worth the spend?
The Audit is free and produces a written report you keep. If a single workflow saves five hours a week, a Foundation engagement pays for itself in under three months. We do the maths with you before you commit.

Bring us your worst
spreadsheet.

Thirty minutes, free, no pitch. We'll tell you whether we can help, and roughly what it would cost.